Exhibitors

Exhibit at ASTMH 2024

• Connect with meeting attendees
• Build visibility for your new products and services
• Create brand awareness

Exhibitor Listings Deadline:
The deadline is September 23 to be listed in the Digital Program Book and Pocket Guide.

Cancellation Policy:
Exhibitors who cancel within 7 business days of purchasing a booth will be charged a $150 cancellation fee. Cancellations after 7 days will receive a 50% refund. 

Standard Booth (10’ x 10’) includes: 
10’ x 10’ draped booth
Aisle carpet 
One 6’ table
Two chairs
One garbage can
Two full registrations
Two mobile lead retrieval licenses ($150 for each additional license)
Booth identification sign

Island Booth (20’ x 20’) includes:
20’ x 20’ draped booth
Aisle carpet
Two 6’ tables
Four chairs
Two garbage cans
Four full registrations
Three mobile lead retrieval licenses ($150 for each additional license)
Booth identification sign
 
Acknowledgement and Recognition
LOGO: Printed Pocket Guide scheduler, Exhibitor Hall Entrance, Meeting App,
Monthly e-newsletter: Distribution to 21,000+, ASTMH website with link to Exhibitor website,
Meeting signage in Exhibit Hall, social media and digital program book. 



  Instructions on how to Reserve a Booth


We are currently sold out, additional booths will be available soon.
Please reach out to Brenda Howe if you have any questions. 


NEW! Exhibitor Passport!
Available to exhibitors who purchase a booth.
Participation fee: $500 US
 
Each attendee will

1. Receive a printed passport with participating exhibitor logos when they pick up their registration badge.
2. Earn a sticker from a participating exhibitor when they visit that exhibitor’s booth until noon Saturday, November 16.
3. Need to drop their completed passport with contact information at the registration desks by noon Saturday.
4. Be entered into a drawing for 3 ASTMH memberships that takes place at the TropMed Hub in the Exhibit Hall at 12:30 p.m. Saturday.

Exhibit Hall Schedule – Hall J
Schedule times subject to change
 
Wednesday, November 13
Set Up | 9:00 a.m. – 5:00 p.m.
Opening Reception | 7:00 p.m. – 9:30 p.m.
 
Thursday, November 14
Morning Coffee Break | 9:30 a.m. – 10:30 a.m.
Lunch | Noon – 1:45 p.m.
Afternoon Coffee Break | 2:15 p.m. – 3:15 p.m.
 
Friday, November 15
Morning Coffee Break | 9:30 a.m. – 10:30 a.m.
Lunch | Noon – 1:45 p.m.
Afternoon Coffee Break | 3:15 p.m. – 4:15 p.m.
 
Saturday, November 16
Morning Coffee Break | 9:30 a.m. – 10:30 a.m.
Lunch | 11:00 a.m. – 12:45 p.m.
Dismantle| 1:00 p.m. – 5:00 p.m.

Full Registrations include:

• 150+ education programs offering CME credits for the entire year
• Accepted abstracts covering 17 specialties
• Four plenary sessions
• Access to program slides and syllabi
• Access to mobile app
• Wi-Fi throughout the meeting space
• Lunch provided Thursday, Friday and Saturday, as well as coffee and refreshments during select breaks
• Networking opportunities throughout the week

Badge Pickup Location: Lobby I-1 First Floor
 
Badge and Exhibitor Ribbon Pickup Hours:
Wednesday, November 13, 8:00 a.m. - 7:30 p.m.
Thursday, November 14, 7:00 a.m. – 5:00 p.m.
Friday, November 15, 7:00 a.m. – 5:00 p.m.
Saturday, November 16, 7:00 a.m. – 5:00 p.m.

Exhibit Contractor/Decorator
The official contractor, GES Decorating, will manage all decorating and exhibit furniture. Each confirmed exhibitor will receive a link to an exhibitor services kit with information about ordering furniture, shipping and other booth supplies. Exhibitors are responsible for all freight, drayage, decorations, furniture and labor charges. 

NEW WAREHOUSE ADDRESS - 
GES Warehouse 
101 Henderson St.
New Orleans, LA 70130

Deadline to accept shipments - November 8

If you prefer to send materials through UPS, please use the following format:
Convention Center Shipping Address/Format
Recipients Name
c/o UPS Business Center
900 Convention Center Blvd.
New Orleans, LA 70130
Name of Meeting: ASTMH 
Receipants Cell Phone #
Building, Hall and Booth #