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ORAL-ABSTRACT-SCHEDULE-NOTICE

Posted 14 October 2025

Oral schedule notice


Oral Abstract Session Assignment

Very Important! Read information below for logistics regarding your oral abstract presentation.

If you no longer plan to prepare an abstract presentation…
 
If circumstances have changed and you no longer plan to prepare a presentation for this abstract, please notify Natalia Gutierrez by Friday, October 2 at ngutierrez@astmh.org. 
 

Very Important!
Presentation options if you cannot attend the Annual Meeting in person in Maryland…..
 
If you cannot attend the Annual Meeting in person….
• Given the presentation options outlined below, there should be no reason for unexpected presenter absences.
• You can submit a pre-recorded presentation as an .mp4 file by Wednesday, October 14.
• If you are unsure if you can attend the Annual Meeting in person, you are expected to submit a pre-recorded presentation by October 14. If you determine that you can attend the Annual Meeting in person, visit the Speaker Ready Room to replace your pre-recorded presentation with your PowerPoint slides. Please note that in-person registration fees will be required for in-person attendance.
• If you do not submit a pre-recorded presentation by October 14, then the Program Chairs expect you to make your presentation in person in Toronto or you must arrange for a colleague to make the presentation in your place.
• To request authorization for a presenter change, contact ngutierrez@astmh.org by Friday, September 29. The authorization involves a financial disclosure form required by the Accreditation Council for Continuing Medical Education (ACCME). This form will be reviewed by the Scientific Program Committee. Only authorized presenters will be able to make a presentation at the Annual Meeting.
 

To submit a pre-recorded presentation….
 
If you are unable to attend the Annual Meeting in person, you have the option to submit a pre-recorded presentation as an .mp4 file (video- and audio-recording with PowerPoint slides) by Wednesday, October 14. 
 
  • Use this link to view detailed instructions for pre-recording your presentation using Zoom software.
  • Each oral abstract is allotted an 8-minute presentation timeframe.
  • Please note that only those presenters attending the Annual Meeting in-person in Toronto can participate in the Question and Answer Period.


Attending the meeting in person?

 
If you plan to attend the meeting in person in Toronto, download these instructions for preparing your PowerPoint slides. Submit your slides to the Speaker Ready Room at the Gaylord National Harbor 24 hours prior to your in-person presentation.
 
 
Presenting Author Change 
 
We recognize in very extreme circumstances there might be a need to replace an abstract presenter. Since the 2026 Annual Meeting provides a pre-recorded presentation option for speakers who cannot present in person, a change to the presenting author will be very rare. 
 
To request authorization for a presenter change, contact ngutierrez@astmh.org by Friday, October 2. The authorization involves a financial disclosure form required by the Accreditation Council for Continuing Medical Education (ACCME). This form will be reviewed by the Scientific Program Committee. Only authorized presenters will be able to submit a presentation for the meeting.
 
Register for the Annual Meeting
 
All abstract presenters must register for the Annual Meeting and pay the registration fee in order to make their presentation. The registration fee is separate from the abstract submission fee.
 
If you plan to attend the meeting in person…
• You can pre-register before the meeting using this link. Register by September 29 for discounted registration rates.
 
If you are unable to attend in person…
• You can register for the Livestream Portal registration option. This registration option will provide access to approximately 20 livestreamed sessions.
• Your registration will be verified by the Registration Portal before access is granted to the Presentation Submission Portal. 
 
Important Note about Livestream Portal Registration Option
This registration option will provide access to approximately 20 livestreamed sessions via the Livestream Portal. Scientific Sessions featuring oral abstract presentations are In-Person-Only sessions. The Livestream Portal does not include In-Person-Only sessions, so you will not be able to view your Scientific Session via the Livestream Portal. 
 
Very Important - Authorization for Distribution of Presentation

By making a presentation at the Annual Meeting, you as the presenter give permission for the American Society of Tropical Medicine and Hygiene, its agents and representatives to either:
 
• Audio-record and video-record and produce on-demand Webcasts of your abstract presentation (for Livestream Sessions)
• Make the slides for your abstract presentation available on request in the form of a PDF file (for Livestream Sessions and In-Person-Only Sessions)
• The format of media distribution will be determined by the session format (Livestream or In-Person-Only)
 
You grant ASTMH a nonexclusive, royalty-free license to distribute those electronic media, and to use the material they contain, including any materials you choose to provide, for any lawful purpose, including publication in a conference proceedings, event app, sales to members and the general public, and/or distribution via the Internet.
 
Meeting App with Annual Meeting Program
 
Approximately one month before the Annual Meeting, search the Annual Meeting Meeting App to view full information on sessions, presenters and abstracts. Watch your email for announcements.
 
As a reminder, given the presentation options outlined above, there should be no reason for unexpected presenter absences.

Thanks so much for your interest in the ASTMH 2026 Annual Meeting. Contact ngutierrez@astmh.org with questions. We look forward to your participation in the conference.
 
Natalia Gutierrez
ASTMH
241 18th Street, South
Suite 501
Arlington, VA 22202
ngutierrez@astmh.org
www.astmh.org