Oral Abstract Session Assignment

Very Important! Read information below for logistics regarding your oral abstract presentation.

If you no longer plan to prepare an abstract presentation…

 

 

Very Important!
Presentation options if you cannot attend the Annual Meeting in person in Toronto…..
 
If you cannot attend the Annual Meeting in person….
• Given the presentation options outlined below, there should be no reason for unexpected presenter absences.
• You can submit a pre-recorded presentation as an .mp4 file by Wednesday, October 8.
• If you are unsure if you can attend the Annual Meeting in person, you are expected to submit a pre-recorded presentation by October 8. If you determine that you can attend the Annual Meeting in person, visit the Speaker Ready Room to replace your pre-recorded presentation with your PowerPoint slides. Please note that in-person registration fees will be required for in-person attendance.
• If you do not submit a pre-recorded presentation by October 8, then the Program Chairs expect you to make your presentation in person in Toronto or you must arrange for a colleague to make the presentation in your place.
• To request authorization for a presenter change, contact [email protected] by Friday, September 19. The authorization involves a financial disclosure form required by the Accreditation Council for Continuing Medical Education (ACCME). This form will be reviewed by the Scientific Program Committee. Only authorized presenters will be able to make a presentation at the Annual Meeting.
 

• Use this link to view detailed instructions for pre-recording your presentation using Zoom software.
• Each oral abstract is allotted an 8-minute presentation timeframe.
• Please note that only those presenters attending the Annual Meeting in-person in Toronto can participate in the Question and Answer Period.

Attending the meeting in person?

 

 

 

 

 

 

 

 

 

 

 

By making a presentation at the Annual Meeting, you as the presenter give permission for the American Society of Tropical Medicine and Hygiene, its agents and representatives to either:

 
• Audio-record and video-record and produce on-demand Webcasts of your abstract presentation (for Livestream Sessions)
• Make the slides for your abstract presentation available on request in the form of a PDF file (for Livestream Sessions and In-Person-Only Sessions)
• The format of media distribution will be determined by the session format (Livestream or In-Person-Only)
 
You grant ASTMH a nonexclusive, royalty-free license to distribute those electronic media, and to use the material they contain, including any materials you choose to provide, for any lawful purpose, including publication in a conference proceedings, event app, sales to members and the general public, and/or distribution via the Internet.

 

 

 

As a reminder, given the presentation options outlined above, there should be no reason for unexpected presenter absences.

Thanks so much for your interest in the ASTMH 2025 Annual Meeting. Contact [email protected] with questions. We look forward to your participation in the conference.