American Committee of Medical Entomology (ACME) Charter

Membership. Membership shall result from two acts. 1. Attendance at the annual business meeting of ACME, as certified by a sign-up sheet circulated at the meeting- Once enrolled as a member, membership will continue unless a member is absent from three consecutive annual business meetings. If dropped from membership under these circumstances, a former member may reinstate membership by attendance at any subsequent annual business meeting of ACME. 2. Payment of a fee of $5 to the ASTMH designated for ACME membership. This membership shall be effective for one year, and the funds shall be placed in the ACME account.[1]

Officers. There shall be an Executive Council comprised of twelve[2] members, including a Chairperson, a Chairperson-elect, and a Secretary-Treasurer. Officers must be ACME members at the time of their election. Executive Council members serve four-year terms, and three new members shall be elected each year. Terms of service begin with the Executive Council meeting held the year of election, and end with the Executive Council meeting at the end of the fourth year i.e. Executive Council members attend five meetings. Chairperson and Chairperson-elect serve for one year. The Secretary-Treasurer shall serve for a period of one to three years

Executive Council members. The three members who are due to rotate off the Executive Council shall comprise the nominating committee each year. They shall meet at the beginning of their third year of service immediately following the annual ACME business meeting and prepare a slate of nominees for election to the Executive Council. This slate shall consist of the names of at least five individuals. Nominees must be

ACME members at the time of their nomination must either have not previously served on the Executive Council OR one of the following is true:

1. They are presently filling unexpired vacancies created by death or resignation on the Executive council
2. They have been off the Executive Council for at least one full year

It shall be the responsibility of the Nominating Committee to determine the eligibility of the nominees and to ascertain their willingness to serve on the Executive Council if elected. Upon completion of the slate of nominees and ascertaining the willingness of the nominees to serve, the Nominating Committee shall submit the slate to the Secretary-Treasurer, who shall prepare ballots to be sent to all members on the rolls as of the close of the annual business meeting. Election should be completed no later than July 1 following the annual business meeting. Executive Council members elected shall assume office at the beginning of the following Executive Council meeting.

Chairperson-Elect. The Executive Council shall elect a Chairperson-Elect from among their members during each annual meeting of the Executive Council. Service as Chairperson-Elect begins at the end of the next ACME Business meeting.

Chairperson. The serving Chairperson-Elect shall assume the responsibilities of the Chairperson when the newly elected Chairperson-Elect assumes office.

Secretary-Treasurer. The Executive Council shall elect a Secretary Treasurer from among their members at any time there is a pending vacancy of the office. Election shall be for a period of no more than three years.

Duties Of Officers
Chairperson. The Chairperson shall represent ACME to other Organizations, shall officiate at all meetings of the Executive Council and at annual business meetings, shall submit an annual report to the Executive Council of ASTMH, make all appointments for ACME, such as the individual to present the Hoogstraal Medal for Outstanding Achievement in Medical Entomology.

Chairperson-Elect. The Chairperson-Elect shall assist the Chairperson, shall serve in the absence of the Chairperson, and shall be responsible for the organization of symposia and workshops at the annual meeting of the ASTMH. Ordinarily, the Chairperson-Elect will serve as a member of the Program Committee of the ASTMH.

Secretary-Treasurer. The Secretary-Treasurer shall maintain the membership rolls, shall record minutes of all meetings, shall prepare and mail ballots for election, and shall receive, disburse and maintain an accounting of all moneys used by ACME.

Other Procedures
Subcommittees. Subject area subcommittees can be established and abolished by the Executive council.

Unusual vacancies. In the event of vacancies created on the Executive Council by death or resignation, additional name will be included on the annual ballot for vote by the membership to complete the unexpired terms. In such cases, individuals receiving the next highest number of votes to the three individuals elected to full terms will be elected to complete the unexpired terms.

Adoption of subsequent modifications. The adoption of this document and subsequent changes shall be upon recommendation of the Executive Council and affirmation by a simple majority of those members present at the annual ACME business meeting.

[1] Accepted by those attending the ACME business meeting at the 2003 ASTMH National meeting in Philadelphia.

2 In 1990, the membership voted (90 for; 11 against) to increase the term of membership on the Executive Council of the American Committee of Medical Entomology from three to four years. As a result, the number of persons serving on the Executive Committee at any given time will be 12.

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