AMERICAN COMMITTEE OF MEDICAL ENTOMOLOGY (ACME) CHARTER
Membership. Membership is effective for one year and
shall result from either of two acts: 1. Payment of a fee of $25 to the
ASTMH designated for ACME membership. (Funds shall be placed in the ACME
account [1].); 2. Students and post-doctoral fellows may become
ACME members by signing up and are not required to pay ACME membership
dues. All ACME members must be in good standing as members of the
ASTMH.
Officers. There shall be an Executive
Council comprised of twelve [12] members, including a Chairperson, a
Chairperson-elect, a Past-Chair, and a Secretary-Treasurer. Officers
must be ACME members at the time of their election. Executive Council
members serve four-year terms, and three new members shall be elected
each year. Terms of service begin with the Executive Council meeting
held the year of election and end with the Executive Council meeting at
the end of the fourth year i.e. Executive Council members attend five
meetings. The Chairperson, Past-Chair and Chairperson-elect serve
for one year. The Secretary-Treasurer shall serve for a period of one to
three years. The Past-Chair is an ex officio member of the Executive
Council without Council voting rights if they have exceeded their fourth
year of Council membership.
SELECTION OF OFFICERS:
Executive Council
members. The three members who are due to rotate off the Executive
Council shall comprise the nominating committee each year. They shall
meet at the beginning of their third year of service immediately
following the annual ACME business meeting and prepare a slate of
nominees for election to the Executive Council. This slate shall consist
of the names of at least five individuals. Nominees must be ACME members
at the time of their nomination and must either have not previously
served on the Executive Council OR one of the following is true:
1. They are presently filling unexpired vacancies created by death
or resignation from the Executive council
2. They have been off the Executive Council for at least one full
year
It shall be the responsibility of the Nominating Committee to determine
the eligibility of the nominees and to ascertain their willingness to
serve on the Executive Council if elected. Upon completion of the slate
of nominees and ascertaining the willingness of the nominees to serve,
the Nominating Committee shall submit the slate to the
Secretary-Treasurer, who shall prepare ballots to be sent to all
members. Election should be completed no later than July 1 following the
annual business meeting. Executive Council members elected shall assume
office at the beginning of the following Executive Council meeting.
Chairperson-Elect. The Executive Council shall
elect a Chairperson-Elect from among their members during the annual
meeting of the Executive Council. Service as Chairperson-Elect begins at
the end of the next ACME Business meeting.
Chairperson. The serving Chairperson-Elect shall assume the
responsibilities of the Chairperson when the newly elected
Chairperson-Elect assumes office.
Past-Chair. The Chairperson from the previous
year shall serve as the Past-Chair.
Secretary-Treasurer. The Executive Council shall
elect a Secretary Treasurer (which may include self-nominations) from
among their members at any time there is a pending vacancy of the
office. Election shall be for a period of no more than three years and
is contingent upon annual election by the Executive Council.
Duties Of Officers
Chairperson. The
Chairperson shall represent ACME to other Organizations, shall officiate
at all meetings of the Executive Council and at annual business
meetings, shall submit an annual report to the Executive Council of
ASTMH, make all appointments for ACME, such as the individual to present
the Hoogstraal Medal for Outstanding Achievement in Medical
Entomology.
Chairperson-Elect. The Chairperson-Elect
shall assist the Chairperson, shall serve in the absence of the
Chairperson, and shall be responsible for the organization of symposia
and workshops at the annual meeting of the ASTMH. Ordinarily, the
Chairperson-Elect will serve as a member of the Program Committee of the
ASTMH.
Past-Chair. The Past-Chair shall serve
as a counselor to the Chairperson, particularly to maintain ACME
institutional memory in council actions and decisions. They may
also be called upon by the Chairperson to attend the ASMTH Executive
Council Annual and Mid-year meetings in the Chairperson’s stead if
needed.
The Chairperson, Chairperson-Elect, and Past-Chair are to serve jointly
as ACME leadership, including each other in ACME business communications
and decisions throughout the year, to competently guide ACME in the
present and future.
Secretary-Treasurer. The
Secretary-Treasurer shall maintain the membership rolls, shall record
minutes of all meetings, shall prepare and mail ballots for election,
and shall receive, disburse and maintain an accounting of all moneys
used by ACME. The Secretary-Treasurer keeps records of the council
members and officers and shall notify Executive Council members of the
years of the meetings they are expected to attend.
Other Procedures
Subcommittees.
Subject area subcommittees can be established and abolished by the
Executive council.
Unusual vacancies. In the event
of vacancies created on the Executive Council by death or resignation,
additional nominations will be made by the members of the Executive
Council and will be included on the annual ballot for vote by the
membership to complete the unexpired terms. In such cases, individuals
receiving the next highest number of votes to the three individuals
elected to full terms will be elected to complete the unexpired
terms.
Adoption of subsequent modifications. The
adoption of this document and subsequent changes shall be upon
recommendation of the Executive Council and affirmation by a simple
majority of those members present at the annual ACME business meeting
and will be effective immediately [3].
[1] Accepted by those attending the ACME business meeting at the 2003
ASTMH National meeting in Philadelphia.
[2] In 1990, the membership voted (90 for; 11 against) to increase the
term of membership on the Executive Council of the American Committee of
Medical Entomology from three to four years. As a result, the number of
persons serving on the Executive Committee at any given time will be
12.
[3] This revised charter was accepted unanimously by a vote of those
attending the ACME business meeting at the 2012 ASTMH National meeting
in Atlanta.
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